Implementing I.T. systems

Comment posted in my blog.

Dear Mr Tan,

I have been involved in implementing IT Projects in the private sector since I started working 20 years ago. I am an Accountant by profession. I have gone thru implementing many kinds of IT systems. I find implementing the simple ones have the best chances of success.


IT systems have come a long way since then. Modern IT systems is able to cater to a lot of requirements. What is critical to the success of implementing IT systems is there must be a Project Manager handling the implementation full time. He must have enough experience implementing IT Projects and he must have approval to hire resources.


The Directors and the employees have an unrealistic expectation in implementing IT systems. They want the system to be able to do everything without lifting a finger because its a million dollar system. This is in turn compounded by the IT Consultants promising almost everything can be done without managing customers expectation. The IT Consultants charge their fees by project. So they will allocate a number of man hours to the project. If the project runs into difficulties, the IT Consultants will charge additional fees.


Another critical factor to the success of the project is the employees themselves. The question is are they willing to change their working habits and spent time to learn new skills to adapt to the system while also doing their job?


Thirdly, IT systems should be implemented by phases SLOWLY. This is so that the person working on the system has time to adapt to it. Implementing every thing at once brings the risk of multi-million dollar failure.
This is because there is huge resistance to change on the part of employees.


The consultancy firms will be happy that the hospitals want to implement all at once bec it will bring them huge revenues.  They of course hope that their clients will succeed in implementing the system as it will bring them recognition.


No one wants to hire and pay mature workers who have hands on experience adequately and who can get the job done well. Instead CEO's nowadays say pay the consultants WELL. IT Consultants are skilled in "Consulting and IT work". Not in actually implementing the system.


What is actually needed is a person in the Co. who understands IT, its strength and limitations, who understands the company employees and culture, what they can or cannot do and assist them and have adequate experience in implementing IT projects and have hands on experience utilising IT.